The VP Sales of your company needs to release a strategically important Press Release (PR) at the earliest possible convenience. This PR could positively influence a couple of deals that the sales teams have been trying to close for some time now, ultimately helping to secure the financial quarter.
Do you have all the information needed, do you understand the main objective of this PR…wait…is it at all feasible time wise?
In many companies requests seem to land on the table as a last minute thought, although usually these types of requests are urgently needed the very next day. If you don’t work according to defined marketing processes this could potentially turn into a situation where you start working much harder than you necessarily need to. Your counterparts will not come prepared with the necessary information because you did not define the requirements!
Before you even begin these are just some of the questions you and the PR requester should be considering:
• Do you need a Web banner on your website to actively promote the new PR?
• Do you require a new Web page/ landing page to provide in-depth details relating to the PR content?
• Will you require linkage to other sites or interlinking to articles/ whitepapers or product pages etc.?
• Does the PR have to be translated?
• Will it be distributed in more than one country?
• Do you require a briefing session with your PR agency?
• Should an Analyst Meeting be arranged?
• Will you require a product/application/client picture for journalists/analysts?
This is just the beginning!
You then need to check if this PR is product related, customer related or a deal win etc.
Let’s say it is product related, you then need to receive from the PR requester the following information:
• Product name and short description of product functionality
• Product impact on market place – advantages/benefits to customer
• Product implementation details if any
• Internal company quote.
• Correct name and title of quoted personnel
• Possible beta/customer quote/testimonial if product has been implemented
• Anything else important to this PR
It doesn’t end here.
• Consider how long it will take to prepare a draft PR?
• Who will review the PR to assure all information is correct, one person or more?
• When will you receive all necessary feedback, what is the schedule?
• Who approves the final copy, did you include all necessary persons including Management, CFO, Legal, Investor Relations and the PR Company.
• Are you aware that the approval process is still open to additional changes; there may be legal or wording sensitivities at this phase?
• Are other releases lined up that may hinder this release, do you need to rethink your PR schedule – what is released and when?
• Are all relevant people in the loop, is the web master aware that he has a PR to release, have regional marketing teams been notified, is the PR agency ready?
There is so much YOU and your support team need to consider and this basically impacts every single person involved in the process.
If you take the time and define things correctly from day one there will be less room for mistakes. By providing a better understanding of the requirements and a clearly defined process, all elements including timelines, obstacles and expectations can be better managed to create a much smoother and effective process.
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